VFES Expense Reimbursement/Check Request form – Valley Forge Elementary PTO

Instructions:

Submit expenses as they occur.
Fill out this form to request reimbursement or to have invoices paid
Submit images of all receipts or invoices and retain a copy for your records. Up to ten (10) images can be submitted through this form. Additional images should be emailed to the treasurer at treasurer@vfespto.org.
All expenses must be submitted to the committee chair for approval
All checks over $500.00 require two (2) signatures and therefore will take longer to process

Expense Reimbursement / Check Request Form

Requestor Information

Requestor Information(Required)

Name of person filling out this form.

First Last

Your Email Address(Required)

Phone

Committee Name(Required)

Check Distribution Type

Leave Check in Office for Pick-Up

Mail Check

Expense Information

Total Check Amount:(Required)

Make Check Payable To:(Required)

Address to(Required)

Your check will be left in an envelope in the school office. Please indicate the name of the person who will be picking up the check.

Mailing Address(Required)

Address that the check should be mailed to.

Street Address Address Line 2 City State ZIP Code

Explanation of Expenses(Required)

Below, list a summary of all expenses included in this total amount being paid out. Receipts or invoices for each are required. Include one line for each expense (receipt), such as “Food Items for Luncheon from Giant” and then list the amount. All amounts below should add up to the total check amount being requested. Press the plus (+) icon to add additional line items.

Expense Explanation

Amount

Upload Receipts or Invoices

Drop files here or

Accepted file types: jpg, png, jpeg, pdf, Max. file size: 256 MB, Max. files: 10.

All Expenses must have receipts or invoices to be reimbursed. Please upload photos/scans of your receipts and/or invoices. Up to 10 may be submitted per form. If you have more than 10 receipts, please indicate that in the Additional Information field, and email remaining receipts to treasurer@vfespto.org.

Additional Information or Comments